PASCO SCHOOL DISTRICT NO. 1

EMPLOYEE SERVICES

1215 WEST LEWIS ST

PASCO, WASHINGTON 99301

PHONE (509) 543-6700   FAX (509) 543-6728

Open: April 11, 2024          Close: April 18, 2024 or until filled

POSITION:              CTE Finance and Grants Manager (Exempt Position)

                                BOOTH BUILDING

EFFECTIVE DATE:    Immediately

SALARY:                 $69,782  - $82,879

                                Benefits

SCHEDULE:              8 hours per day, Monday through Friday

                                 8:00 a.m. - 5:00 p.m.

                                 260 day-work year

QUALIFICATIONS

REQUIRED: (Qualifications which are essential to the position)

*AA Degree, BA/BS preferred, or a combination of related training, education and/or experience may be substituted for degree

* Demonstrated proficiency with iGrants and EGMS systems

* Demonstrated understanding of Perkins Grant requirements

* Demonstrated understanding of OSPI CTE compliance measures and required documentation

* Demonstrated exemplary customer service and responsiveness

* Knowledge of standard Business Office policies and procedures

* Demonstrated ability and accuracy on standard office machines

* Abilty to manage purchasing and inventory procedures for CTE programs in multiple buildings

* Excellent verbal and written communication skills

* Ability to communicate clearly and professionally, both verbally and in writing

* Strong detail orientation and communication/listening skills

* Ability to multitask, organize, solve problems and rate priorities to meet deadlines

* Possess a strong work ethic and team player mentality

* Must maintain and respect confidentiality of school district matters and records

* Demonstrated ability to work independently and utilize problem-solving methodology

* Demonstrated punctuality and an excellent work attendance record

* Ability to communicate clearly and work effectively with vendors

* Ability to follow safe work practices and procedures

* Accuracy in computer skills, developing spreadsheets, and use of computer software programs such as Excel, Word and or other applications

DESIRED:

* Experience in school or governmental accounting

* Business Plus data processing experience

DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

* Develop, monitor, and recommend improvements to receivable and payable functions to ensure timely and efficient receipt and disbursement of CTE funds

* Evaluate PAF’s to ensure accuracy, submit required paperwork in Business Plus, including extended and embedded day

* Provide direct support to the CTE director and assist in overall business operations including first line supervision of CTE accounts payable function

* Monitor program budgets and ensure grant compliance for timelines and reporting

* Produce, analyze, and submit monthly and annual reports including CTE counts, Grants and Expenditure

* Perform reconciliation analysis and reporting of CTE accounts, including Vocational Board, Grants, and program 31 and 34 budgets

* Work with district staff to ensure compliance with state accounting reporting and internal control rules and regulations for OSPI CTE Compliance

* Supervise two Level II secretaries to ensure proper purchasing, expenditures processes and accounting procedures

* Manage teacher and student travel documents

* Manage teacher budget requests including 4-year plans required for CTE

* Reconcile with ASB to support leadership 

* Coordinate with CTE programs regarding invoice processing, procedures, and problems

* Support CTE Vocational Programs House Board, including managing accounts and budgets as well as communication

*Orient new staff in purchasing processes with emphasis on customer service

* Participate in evaluation and testing of functional improvements

* Assures that day-to-day purchasing operations are carried out in accordance with established policies and procedures

* Reviews requisitions for accuracy

* Reviews and prepares purchasing card reimbursements for payment

* Coordinates with CTE Programs regarding purchasing needs, procedures, and problems

* Prepare and maintain monthly grant billings                                            

* Responds to employee and vendor inquiries in a professional, courteous, and timely manner

* Investigate and resolve any identified discrepancies in a timely manner

* Continuously evaluate and identify opportunities to positively impact customer service

NOTICE OF NONDISCRIMINATION: Pasco School District does not discriminate in any programs or activities on the basis of sex, race, creed, age, religion, color, national origin, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of trained guide dog or service animal. Pasco School District provides equal access to the Boy Scouts, Girl Scouts, and other designated youth groups. Questions and complaints of alleged discrimination should be addressed to the following designated employees: Title IX and Civil Rights Compliance Officer-Sarah Thornton; 1215 W. Lewis St., Pasco, WA 99301, 509-543-6700, sthornton@psd1.org; and Sec. 504 Coordinator-Kristi Docken, 1215 W. Lewis St., Pasco, WA 99301, 509-543-6700, kdocken@psd1.org.